Live 'Discussion Forum' event

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This event has concluded.

You can read a summary of the event, participant feedback and the lessons we learnt in the 'Summary' tab below.

Background

In these uncertain times and the recent restrictions to support social distancing, we have had numerous requests of how our EngagementHQ digital tools can be used to replace or mimic face-to-face engagement events.

Whilst many are familiar with how you can use our 8 digital engagement tools, there are many ways these tools can be used to support and increase online engagement, or to be used to host a 'virtual event'.

We hope to showcase how easy this is to do, and perhaps you might consider this approach for an upcoming engagement.

Feature Tool

This live event will focus on the 'Discussion Forum' Tool

We will show you how the Forum tool can be used to replicate a face-to-face workshop with 'breakout tables'.

It will be run as a real-time live event where we will welcome and set the scene, our team of experts will then facilitate small group discussions, before sharing back to the larger group.

When

Wednesday 8th April at 11.30am (AEST - eg that's Victoria time).

Agenda

11.30 (AEST) - Welcome and introductions.

  • Sign into your account (or quickly create and activate one).
  • Go to the Forum - ‘Dan’s facilitators instructions’.
  • Read the welcome introduction and then say hello and introduce yourself.
  • Dan will provide some instructions for Step 1.

11.40 (AEST) - Step 1 - Quick Poll

  • Click on the ‘Quick Poll tab.
  • Complete both of the two polls (use the arrow to see the next poll).
  • Refresh your screen to see the results.

11.45 (AEST) Step 2 - Breakout Forums

  • Go back the facilitators forum. Dan will provide an update.
  • Choose one of the five forum topics.
  • Your breakout facilitator will introduce themselves.
  • Post a comment and interact/respond with other comments.

12.00 (AEST) Step 3 - Move between Breakout Forums

  • Take a look at the other breakout forums.
  • Read and respond to comments, get involved in the conversations.
  • Don’t forget to ‘refresh your screens’

12.15 (AEST) - Step 4 - Re-group

  • Go to the Forum (Dan’s facilitators instructions). Dan will provide an update.
  • Read the summary of the ‘breakout forums’ (Summary tab)
  • Provide any final comments, feedback or thoughts about the event

12.25 (AEST) - End

  • Thanks everyone.
  • If you have any follow up questions, please ask us here, or get in contact with us.

This event has concluded.

You can read a summary of the event, participant feedback and the lessons we learnt in the 'Summary' tab below.

Background

In these uncertain times and the recent restrictions to support social distancing, we have had numerous requests of how our EngagementHQ digital tools can be used to replace or mimic face-to-face engagement events.

Whilst many are familiar with how you can use our 8 digital engagement tools, there are many ways these tools can be used to support and increase online engagement, or to be used to host a 'virtual event'.

We hope to showcase how easy this is to do, and perhaps you might consider this approach for an upcoming engagement.

Feature Tool

This live event will focus on the 'Discussion Forum' Tool

We will show you how the Forum tool can be used to replicate a face-to-face workshop with 'breakout tables'.

It will be run as a real-time live event where we will welcome and set the scene, our team of experts will then facilitate small group discussions, before sharing back to the larger group.

When

Wednesday 8th April at 11.30am (AEST - eg that's Victoria time).

Agenda

11.30 (AEST) - Welcome and introductions.

  • Sign into your account (or quickly create and activate one).
  • Go to the Forum - ‘Dan’s facilitators instructions’.
  • Read the welcome introduction and then say hello and introduce yourself.
  • Dan will provide some instructions for Step 1.

11.40 (AEST) - Step 1 - Quick Poll

  • Click on the ‘Quick Poll tab.
  • Complete both of the two polls (use the arrow to see the next poll).
  • Refresh your screen to see the results.

11.45 (AEST) Step 2 - Breakout Forums

  • Go back the facilitators forum. Dan will provide an update.
  • Choose one of the five forum topics.
  • Your breakout facilitator will introduce themselves.
  • Post a comment and interact/respond with other comments.

12.00 (AEST) Step 3 - Move between Breakout Forums

  • Take a look at the other breakout forums.
  • Read and respond to comments, get involved in the conversations.
  • Don’t forget to ‘refresh your screens’

12.15 (AEST) - Step 4 - Re-group

  • Go to the Forum (Dan’s facilitators instructions). Dan will provide an update.
  • Read the summary of the ‘breakout forums’ (Summary tab)
  • Provide any final comments, feedback or thoughts about the event

12.25 (AEST) - End

  • Thanks everyone.
  • If you have any follow up questions, please ask us here, or get in contact with us.

Feedback

Please use our 'Guestbook' tool and share any feedback or final thoughts/comments on todays digital event. We value your honest feedback.

You need to be signed in to comment in this Guest Book. Click here to Sign In or Register to get involved

Hi Dan and team - thanks for letting us have a play. It is an interesting feature - I do agree with some of the comments around the refresh, including some video content, but equally didn't miss a continual visual stream - I definitely felt like I was engaging live, which does make things more dynamic than just doing a survey or leaving comments.

Pip Gare 3 months ago
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Thanks for organising. Format worked fairly well I thought. Good conversations on relevant topics. Took me a few minutes to realise the breakout forums were not a part of the facilitator instructions forum (given the range of topics raised in there early on, and that particular forum got very busy with people posting new threads instead of replying within existing ones) but once I found the other breakout forums I found this useful, with great participation and ideas.

Dale Sutton 3 months ago
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Thanks for coordinating a good discussion and sumamrising some interesting insights. The online chat room format discussion was a bit slower than I expected and I now miss seeing people talk on the screen- so I did need to adapt a little! However, I was really impressed with the detailed responses for a 15-minute brain dump and has made me reflect on how easy it is for the video chat links to be dominated by only a few voices.Chat room facilitators did a great job facilitating the sessions too. Thank you. Thanks! Really enjoyed this! Jo

Jo 3 months ago
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Thanks team for pulling this session together. It was great to see what is possible using EHQ and the tools specifically. Like previously mentioned in the Forum this may be difficult for community, or less tech savvy people to navigate. Having to constantly re-fresh is not ideal - and then to try find the right thread. However, this is definitely something I will try in a smaller group setting and then build upon to reach a comfort level to go out to community more broadly. Are the summaries or the conversation threads something that you could also email out to us. I imagine this page may not be accessible ongoing, so would be good to have these conversations to refer back to.Thanks again guys! you are all awesome! Love your work as always. Take care and stay well :)

Leanne 3 months ago
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Hi team, I really enjoyed this session and found the information provided prior and during the session clear and easy to follow. I think if you have not had much experience working in EHQ it could take a little bit longer to navigate where to find the polls, break out discussions etc. I think this is a great work to connect whilst WFH and would like to do it more during this time.Time seemed to fly (as it always does in CE!) when we were in the break out sessions, perhaps 3 forums might have been enough for the time allocated.Excellent work and I look forward to your next event.

Jan Logan BCC 3 months ago
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Thnaks for the opportunity to see how this could work.

Emily Norris 3 months ago
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Some suggestion the use of refresh is cumbersome, live feed of comments without refreshing the screen would be better UX, also it would be great to have the facilitator highly visible ie not look like all other participants but be differentiated visually.

Renata-IWC 3 months ago
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Great fun and "safe space" to experiment/trial it out! Quite a novelty NOT to be on a phone hookup eg skype/zoom - so loved not having to wear headsets! Teleconferences are tiring - this wasn't. Thanks Dan and other facilitators and participants.

Cecilia Burke 3 months ago
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Thank you for running this session. It is interesting to see how the tools can be used. I found it a little difficult to follow all the threads and needed to make sure I regularly refreshed the page. I think this could be usually perhaps for professional development type engagement but would be too difficult for the general community. I also received an email every time I posted a comment which was a little annoying but I will look into trying to turn this off now.

ChantayDC 3 months ago
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I found it a really well run seminar and very informative. The topics of discussion were really insightful too and it was interesting to gauge where others are at in their thinking around issues in our industry. Thanks for putting it together guys.

Arif Khan 3 months ago
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I really enjoyed this forum and it provided a good insight into how it could work. I think it might need to be simplified if it was going to be used by non-communications/engagement specialists. Could the moderator/facilitator prevent others from starting new threads in the settings? This could simplify it by only having a set number of discussions going on. Having to refresh browser frequently is also an issue, not sure whether there is a back-end technical solution to that?Thanks for the opportunity to try it out in real situation.

Nathaniel 3 months ago
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I would like to know if any of your clients have used the 'Discussion' tool for contentious or wicked issues/concerns...and what was the outcome.

Lisa 3 months ago
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Hi Dan - thanks for putting this on. Great opportunity to use the forum tool real time with a group of trusted others. Feel like we could give it a go with some of our Reference Groups at Council that normally meet to discuss issues.

Jcaldwell 3 months ago
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